Quill and Quire

Editorial Assistant

University of Toronto Press Published: July 13, 2017
Job Type
Date Posted
Application Deadline


Want to with Canada's leading scholarly publisher? Then come and join our incredible Book Publishing team!

Position:          Editorial Assistant

Reports To:     Acquisitions Department

Division:          Book Publishing

Location:          Yonge and Bloor area, Toronto

Here’s what you’ll be doing….

Assist a team of Acquisitions Editors in the signing, developing, and publishing of outstanding books. You will be involved in managing the peer review process, cover development, clearing permissions, conduct market research, and assist in preparing manuscripts, art work, and ancillaries for transmittal into production.

Key Responsibilities:

  • Peer Review
  • Secure readers for projects as directed by the Acquisitions Editor (AE) or assumes responsibility for executing the review after readers found by the AE.
  • Provides readers with direction regarding review requirements and establishes delivery dates for submission.
  • Manage tracking grid to monitor readers and follows up as per UTP peer review guidelines to ensure timely delivery of reader reports.
  • Provide completed reports to AE on agreed upon schedule.
  • Cover Research
  • Consult with the individual AEs and work with them and the author to ensure selection of appropriate cover image for front list titles.
  • Secure cover images within budget and on schedule.
  • Editorial Tasks
  • These activities are generally designed to support the acquisition process and will vary depending on the requirements of the division.
  • Develops budgets for new projects under consideration by AEs.
  • Prepare manuscript for the review phase or for transmittal into production.
  • Review artwork against UTP requirements and create art inventories.
  • Development/editing of ancillary materials for select titles.
  • Assist authors with clearing permissions.
  • Conduct market research as assigned by AEs.
  • Assist with Manuscript Review Committee (MRC) and special projects as assigned.

Education, Qualifications and Experience:

  • University graduate.
  • Two years’ publishing experience.

Knowledge, Skills and Attributes:

  • Knowledge of the higher education community and the publishing industry, particularly academic publishing.
  • Excellent written and verbal communication skills.
  • Expertise with Microsoft Suite including Excel.
  • Highly organized.
  • Adobe Professional, Social Media (i.e. Facebook, Twitter), experience with Illustrator.
  • Proven analytic ability, excellent research skills.
  • Tact and diplomacy under pressure.
  • A good fit with our core values of respect, innovation and accountability.

About our Book Publishing Team

The Book Publishing division has a staff of 47 full time and contract employees and operates out of two locations with the scholarly publishing group based at 10 St Mary Street and the higher education group located in Guelph. The division publishes 180 books annually including scholarly monographs primarily aimed at university libraries and faculty, course books intended for student use, and trade titles aimed at the informed general reader. Our authors come from around the world although a higher percentage are Canadians and we serve a global market.

Strategy as it relates to Book Publishing: The book publishing division’s five-year goal is focused on revenue growth, ensuring long term financial stability, and an increase in the reputation of the Press. Revenue growth will be achieved through an expanded publishing program which is driven by creative and effective marketing and sales strategies. Operating in parallel to this is a measureable increase in the reputation of the Press in the eyes of our authors, clients, customers, and other key stakeholders.

About University of Toronto Press

University of Toronto Press (“UTP”) is a not-for-profit company, affiliated with the University of Toronto.  With approximately 250 employees and revenues of $50 million, the Company is in a unique situation within the scholarly publishing community.  UTP is the only university press that operates independently from its parent institution with its book publishing division supported by the successful operation of complementary business functions.

Mission. To publish exemplary works of scholarship and to disseminate knowledge widely for the benefit of society.

Vision. To be a top tier North American Press:  #1 in Canada, and one of the top 5 in the U.S.

Values: Three primary core values will govern our actions and decisions in ensuring the effectiveness of our mission: Respect, Innovation, and Accountability. These are the guiding principles by which we operate our organization and treat our co-workers, customers, clients and the community.

Interested in applying?

Please send your resume with a covering letter by July 28, 2017, to: hr@utpress.utoronto.ca  Please indicate, Editorial Assistant, in the subject line and your salary expectations in the covering letter.

The University of Toronto Press encourages applications from all qualified candidates.  If you need accommodation at any stage of the application process or want more information on our accommodation policies, please contact Human Resources at the email above or 416.978-2239 ext. 2255.